Executive Assistant / Administrative Assistant

Skokie, IL
Full-time $50,000.00 - $70,000.00
Posted 04/09/2025

Executive Assistant / Administrative Assistant - Skokie, IL
Full-Time | Career Growth | Professional Services Firm

About the Firm
A dynamic public accounting and advisory firm in Skokie, IL is seeking an experienced Executive Assistant / Administrative Assistant to support its executive leadership team. This firm offers tax, accounting, and consulting services to individuals, small business owners, and entrepreneurs, with a strong emphasis on relationship-building, operational excellence, and a collaborative team culture.

Position Overview
This role is essential in supporting the CEO and COO, maintaining firm operations, and helping to uphold the company's values, mission, and culture. The ideal candidate will have strong organizational skills, a proactive mindset, and the ability to manage diverse administrative and client-facing responsibilities in a fast-paced professional services environment.

Key Responsibilities

Executive Support & Administration

  • Manage calendar and scheduling for the CEO
  • Monitor voice messages and support day-to-day executive coordination
  • Track time entries, project schedules, and review staff production hours
  • Coordinate firm events and internal staff functions
  • Provide general office support as needed (e.g., phone coverage, kitchen upkeep, mail distribution, plant care)

Sales, Marketing & Client Relationship Support

  • Assist in the execution of email marketing campaigns and maintain contact databases
  • Facilitate communication with third-party marketing vendors
  • Support revenue forecasting and proposal development
  • Schedule meetings and follow-ups with leads and prospects
  • Draft proposal templates and track sales-related activity
  • Assist in preparing executives for client and prospect meetings
  • Track and support business referral activity

Database & Technology Management

  • Maintain and clean contact databases (clients, leads, affiliates, referral sources)
  • Assist with data mining and compiling business intelligence insights
  • Support use of SafeSend Exchange and Signature for document management
  • Help draft and distribute engagement letters

Qualifications & Skills

  • Proven experience supporting executives in a fast-paced, client-facing environment
  • Strong organizational, prioritization, and multitasking abilities
  • Excellent written and verbal communication skills
  • Professional demeanor and ability to earn the trust of partners, staff, and clients
  • Detail-oriented with strong analytical and decision-making skills
  • Experience in business development support is highly desirable
  • Ability to work independently while being a collaborative team player

How to Apply
Interested candidates should submit their resume and a cover letter detailing their qualifications and interest in the position to gagan.kaur@cybercoders.com. All applications will be handled confidentially.

Benefits

Compensation & Benefits

  • Competitive salary based on experience
  • Hybrid work flexibility (in-office presence required; remote available when communicated in advance)
  • 40-hour workweek with flexibility built in
  • Technology setup provided for in-office use
  • Supportive and collaborative team culture
  • Ongoing training and professional development opportunities

For this position you must be currently authorized to work in the United States. We do not sponsor for this position.

Additional ways to apply

Preferred Skills

Gagan Kaur is recruiting for this position and the positions below.
email meEmail me to apply for this position

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Employees will receive paid leave to the extent required by state or local law. This job was first posted by CyberCoders on 04/09/2025 and applications will be accepted on an ongoing basis until the position is filled or closed.

CyberCoders, Inc is proud to be an Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, status as a crime victim, disability, protected veteran status, or any other characteristic protected by law. CyberCoders will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and local law, including but not limited to the Los Angeles County Fair Chance Ordinance, the San Francisco Fair Chance Ordinance, and the California Fair Chance Act. CyberCoders is committed to working with and providing reasonable accommodation to individuals with physical and mental disabilities. If you need special assistance or an accommodation while seeking employment, please contact a member of our Human Resources team to make arrangements.

Your Right to Work – In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

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